Job offer

Personal Assistant (m/f/x) - Sales

Location: Aachen
Business unit: Information Security

Your tasks

  • Support the daily business and office management of the Sales Director including organizational and administrative tasks;
  • Run the back office, coordinate incoming calls and emails, schedule and organize meetings and events;
  • Coordinate the personal calendars and business trips for your respective managers;
  • Organize and coordinate Quarterly Business Reviews (QBR) in EMEA, AMERICAS and APAC, as well as any global sales event;
  • Prepare content, and organize and coordinate monthly communication meetings with our global sales team;
  • Organize and coordinate customer and partner meetings/trainings in close collaboration with internal interfaces and external partners;
  • Ensure meeting rooms are blocked, prepared and tidy;
  • Maintain databases and internal systems like SAP and CRM; 
  • Communicate properly on eye-level in German and English.

Your profile

  • Commercial education background with professional experience as an Office or Personal Assistant or similar back office role;
  • Very good English and German communication skills, both oral and written, ideally used in an international business environment;
  • Experience with SAP and CRM tools are a plus;
  • Great organization and coordination skills;
  • Communicative personality, passionate team player and self-starter with a positive can do-mentality; 
  • Discrete, enthusiastic, conscientious, cooperative, solution and customer-oriented way of working;
  • Profound knowledge of Microsoft Office tools.

We offer

  • An open and friendly corporate culture characterized by a constructive and cooperative relationship;
  • A flexible working time model that can be adapted to individual needs;
  • The personal coverage by a travel health insurance, a private accident insurance and a company pension plan;
  • Specific education programs for professional and personal growth;
  • Free drinks, fresh fruits and sweets;
  • A participation in sports programs such as running events or back training;
  • The chance to clear your mind with a kicker match or a PlayStation game.

Do you feel addressed?

Then we look forward to receiving a meaningful application stating the earliest possible starting date and your salary expectations.

Get in touch with us

Talk to one of our specialists and find out how Utimaco can help you today.