Privacy Policy for Applicants

Data protection information for applicants

Booth: 24.05.2018

We are pleased that you are interested in us and are applying or have applied for a position in our company. In the following we would like to provide you with information on the processing of your personal data in connection with your application.

Who is responsible for data processing?

Responsible in the sense of data protection law is

Utimaco GmbH
Germanusstrasse 4
52080 Aachen, Germany

You will find further information about our company, details of the authorized representatives and other contact details in our imprint on our website:

Which of your data will be processed by us? And for what purposes?

We process the data you have sent us in connection with your application in order to check your suitability for the position (or any other open positions in our company) and to carry out the application procedure.

What is the legal basis for this?

The legal basis for the processing of your personal data in this application procedure is primarily § 26 Federal Data Protection Act (German Bundesdatenschutzgesetz, BDSG) in the version valid from 25.05.2018. It allows the processing of data required in connection with the decision to establish an employment relationship.

Should the data be necessary for legal prosecution after completion of the application procedure, data may be processed based on the requirements of Art. 6 GDPR, in particular to safeguard legitimate interests pursuant to Art. 6 para. 1 lit. f) GDPR. We are then interested in asserting or defending claims.

How long is the data stored?

In the event of rejection, candidate data will be deleted after 6 months.

If you have agreed to further storage of your personal data, we will add your data to our applicant pool. These data will be deleted after two years.

If you got the job after the application process, the data from the applicant data system will be transferred to our personnel information system.

To which recipients is the data passed on?

Your application data will be reviewed by the personnel department after receipt of your application. Suitable applications are then forwarded internally to the department heads for the respective open position. Then the further procedure is coordinated. In the company, only those persons have access to your data who need this for proper course of our application procedure.

Where is the data processed?

The data are processed exclusively in data centers of the Federal Republic of Germany.

Your rights as "data subject”

You have the right to information about the personal data processed by us regarding your person.

In case of a information request which is not made in writing, we ask for your understanding that we may then require proof of identity.

Furthermore, you have a right to correction, deletion or to restriction of the processing, as far as you are legally entitled to.

Furthermore, you have a right of objection against the processing within the framework of legal requirements. The same applies to your right to data transferability.

Our data protection officer

We have appointed a data protection officer, who you can reach under the following contact options:

Utimaco GmbH
- Data Protection Officer -
Germanusstrasse 4
52080 Aachen, Germany

Right of appeal

You have the right to complain to a data protection supervisory authority about our processing of personal data.

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